Booking Help : Terms and Definitions
The person typing the information into the booking form should put their details here. This is so they can be contacted if necessary.
(eg John Brown) The first and last name of the person typing information into this booking form.
(eg john.brown@isp.com.au) The email address of the person typing information into this booking form.
(eg +61 2 9351 7325) The normal telephone number of the person typing information into this booking form.
(eg +61 2 419 9149419 or 0419 914419) The mobile telephone number of the person typing information into this booking form. This is in case urgent contact is required.
The details of the conference you are now booking.
(eg Sydney Medical School Yearly Dubbo Meeting) Give your conference a succinct and descriptive title, that will be used for correspondence etc about this conference.
Date the conference is to be held. Please use the format of dd/mm/yy so it works well with our automated systems.
- Starting time of the conference - in Sydney, Australia time.
- This is the exact time the conference is meant to start. There is no need
to factor in preparation time, etc, as the Video Conferencing Co-ordinator will
add extra time for that.
- Use the Comments field at the end of the booking form if you want to give
any special instructions.
- Please use the format of 24 time, (eg 23:59) so it works well with our automated
systems, and so it is clear whether the time is in the morning of afternoon.
End time of the conference - in Sydney, Australia time.
- Ending time of the conference - in Sydney, Australia time.
- This is the exact time the conference will be ended. If you think the conference
might run over time, then add this time to your booking, and book your rooms
to take this into account.
- Use the Comments field at the end of the booking form if you want to give
any special instructions.
- Please use the format of 24 time, (eg 23:59) so it works well with our automated
systems, and so it is clear whether the time is in the morning of afternoon.
(eg John Brown) The name of the person in charge of the meeting. The person who decides who is permitted to attend, charging, etc.
(eg john.brown@isp.com.au) The email address of the conference convener.
(eg +61 2 9351 7325) The normal telephone number of the conference convenor.
(eg +61 2 419 9149419 or 0419 914419) The mobile telephone number of the conference convenor. This is in case urgent contact is required.
For general billing information please click here.
AVIT joint venture partners do not incur any charges for normal calls 8am-6pm
M-F, except any ISDN transmission charges, or additional services.
All other bookings are charged.
.
(eg Sydney Medical School, Dept of Rural Health)
The name of the organisation and department that will pay the bill.
Please use the comments section at the end of the booking form if there is additional
material you wish to convey.
(eg John Smith, Personnel Manager) In the organisation paying for the conference, this is the person who has approved payment for the conference, and who is responsible for payment.
(eg +61 2 9351 7325) The normal telephone number of the person responsible for paying for the conference.
(eg john.brown@isp.com.au) The email address of the person responsible for paying for the conference.
(eg Room 219, Edward Ford Building, University of Sydney, City Road, Camperdown, 2006, Australia) The full billing address of the organisation and department and person responsible for payment of the conference.
These are the sites associated with the AVIT Joint Venture Partnership.
If the site you want is here, choose it, and automatic emails will be sent to
the personnel who look after the site's facilities.
Such things as call speed, transmission type, etc are automatically set by the
Video Conferencing Co-ordinator.
Press "More Sites" if you want more than four AVIT sites for this
conference.
If the site you want is not here, please click on "External Sites - more
sites" located below in this booking form, and fill in the fields.
Press this if you want more than four AVIT sites for this conference.
Don't worry if you press "More Sites" too many times - there is no
need to try and remove them.
Click on the arrow to choose the first AVIT Site from the list.
If you want help in deciding what room to choose at a site, contact the site's
booking person, or the Video Conferencing Co-ordinator.
Make Site 1 your primary site (eg Chairperson's site).
If possible choose sites 2, 3, 4, etc in order of their importance.
This controls the format of the screen that shows the other sites.
Two Sites Only = If
there are only 2 sites in total for your conference, choose this.
Voice Activated Video = The
whole screen shows the most recent site that was speaking, and changes another
site after they have been speaking for 2 seconds.
QuadSplit = The screen is divided
into 4 quadrants. Up to 4 sites are shown, with any additional sites sharing
the 4th quadrant appearing in Voice Activated Video mode if they speak.
Other = If you want neither
VAV or QuadSplit, choose this, and write in the comments section below your
requirements. We can provide nearly any type of screen format, but VAV and QuadSplit
are the easiest to do.
Don't Know = If you don't know
what screen format you want, or want to decide later, choose this.
These are all sites other than the above AVIT Sites, or Telephones.
If you can't find a video conferencing site in the AVIT Sites list, then please
put the site details here.
If you do not know the details, they will have to be supplied by email later.
Pressing "More Sites" will give you space to write in 2 sites, and
space for an additional 2 sites will be created on each further press of the
button
These are normally charged at Telstra ISDN rates. These approximate rates can be viewed here: Telstra's Local ISDN prices.
(Approximately prices at the standard 384kbps speed are: Local - $10.00/hr Sydney
metro, $100.00/hr rest of Australia, $1000.00 to $2000.00/hr for the rest of
world.With a reduction in quality, it is possible to use one third or two thirds
this speed.
We prefer the site to dial into our bridge so the site gets the charge. If we
dial we will pass on the charge to the person nominated in the booking form,
and it takes months for us to receive the Telstra bill to send on to you.
(eg Room 219, Edward Ford Building, Uni of Sydney, Australia) This is the name of the site. Please supply enough details so that the site can be clearly identified.
There are 2 ways we can connect a site: by ISDN or IP. Please find out from
the site which of these is to be chosen, or choose Don't Know, or, Will Find
Out Later.
If you want an explanation of ISDN or IP, please contact us on +61 2 9351 7325
or avit@med.usyd.edu.au
This is the transmission speed for the connection to this site.
384 kilobits per second is the most commonly used speed. For pricing issues,
go to the Help for External Sites above.
Contact the site to find out what speeds their machine can do.
If you want an explanation about speed and related issues, please contact us
on +61 2 9351 7325 or avit@med.usyd.edu.au
If there are 3 or more sites taking part in your conference, it is normally
best if sites dial into the Bridge. This is so they can dial in and out when
they want and if there are technical problems. If the transmission type is ISDN
for a site, then it is best they dial the Bridge, so transmission charges will
be sent directly to that site by their ISDN provider.
If you want an explanation about this, please contact us on +61 2 9351 7325 or
avit@med.usyd.edu.au
The ISDN or IP number of the external site. If possible, obtain this from a
contact person at the external site.
If there is more than a single ISDN or IP number for the site, please write
all of them into this field, or in the comments section at the bottom of the
webform.
If you want an explanation about this, please contact us on +61 2 9351 7325 or
avit@med.usyd.edu.au
The name of the contact person for the external site. This allows us to contact them for testing and if there are problems, etc.
The telephone and mobile phone number/s of the external site's contact person.
The email of the external site's contact person. This email then automatically receives copies of this booking you are making! They will possibly also receive further email correspondence relating to this booking.
Any number of telephone sites can be added to a video conference. Or your conference
can just be a telephone conference using our facilities.
These are normally charged at Telstra ISDN rates (eg approximately $1.80/hr Sydney
metro, $10.00 to $16.00/hr rest of Australia, $100.00 to $220.00/hr rest of world.
These approximate telephone ISDN rates can be viewed here: Telstra's Local ISDN prices.
If the site dials it will be charged, and if the Bridge dials the charges will
be sent to the person nominated in the booking form.
Any person dialling in to the conference by phone should be careful to not making
keyboard typing or other noises while in the call, because they will be heard
by the rest of the conference sites.
Press this if you want to write in information for telephone participants for
this conference.
Don't worry if you press "More Sites" too many times - there is no
need to try and remove them.
(eg +61 2 9351 7325 or +61 419 914419) The normal telephone number or mobile
phone that will be used to take part in this conference.
If there is not a direct phone number that can be supplied for this [because
it is not known yet, etc] please write information in the comments field at
the bottom of this form.
If you want more information about having telephones taking part in a video
conference, please contact us on +61 2 9351 7325 or avit@med.usyd.edu.au
Either: 1) the telephone site dials into the Bridge; or, 2) the Bridge dials
the telephone site. Option (1) is better because: the telephone site can dial
into and hang up from the conference whenever they want and as many times as
they want, and they will receive the call costs.
If a caller is dialling into the Bridge, they must be allocated a phone number
to dial in on by contacting us on +61 2 9351 7325 or avit@med.usyd.edu.au
The email address of the person taking part in the conference by telephone. This is so they can be contacted about conference details and preparation issues, etc.
Please use this field for any information you want conveyed to the Video Conferencing Co-ordinator and other parties to the call, including any special instructions or requests.
Press here to submit this booking application to the Video Conferencing Co-ordinator.
You will then see the information you have submitted.
As you would have put your email in the Your Details section at the top of this
form, you will receive an automatic email of this booking form. If you do not,
the automated systems may have failed, and you should ensure you contact us on
+61 2 9351 7325 or avit@med.usyd.edu.au